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Filter by assignee

When a project has hundreds of tasks, you'll often want to see just one person's work — yours or a teammate's. The list and canvas each offer a way to do that.

In the list view

The list gives you two controls, near the top:

  • Assignee — a dropdown of the project's members (the people who can actually be assigned work here, not everyone in the workspace). Pick a person to show only the tasks they're assigned to; choose all to clear it. (Press / to jump straight to this dropdown.)
  • Show only my tasks — a checkbox that narrows the list to tasks you're assigned to. It stacks with the other filters.

When any filter is active, a Clear filters link appears — click it to reset everything at once.

Both controls match a task if the selected person is one of its assignees, not only the sole owner. So a task shared between you and a colleague shows up whether you filter by either of you, or tick Show only my tasks.

Completed and dropped tasks

The list hides finished work by default: tasks that are Complete or Dropped don't appear, so what's left is what still needs doing. Tick Show completed, next to Show only my tasks and Hide sections, to bring them back. Choosing Complete or Dropped in the Status filter shows them too, without the tick.

A few finished tasks stay on screen, greyed out, so nothing goes missing:

  • A finished parent with open sub-tasks underneath. It stays greyed so the open sub-tasks keep their place in the tree. You can still open it and expand it.
  • A task you finish while the list is open. Mark something Complete and it stays where it was, greyed, so you can see the change took. It drops out the next time you open the list.

A section counts as finished when all of its sub-tasks are.

Sorting the list

Click a column header — Due date, Start date, or Priority — to sort by it. The first click sorts ascending (soonest date, or most-urgent priority, first); click the same header again to reverse the order. The arrow in the header (▲ / ▼) shows the current direction, and the sorted column always stays marked.

Sorting reorders tasks within each parent, so the tree stays intact — a parent keeps its children grouped beneath it; only the order within a group changes. A parent or section that has no value of its own for the column you sorted (say a section with no due date) borrows the value that sorts highest from its sub-tasks — the earliest sub-task due date, or the most urgent sub-task priority — so it sits next to the work it groups instead of dropping to the bottom. That borrowed value is shown in the cell with a small ↓ in front of it, so you can tell it came from a sub-task rather than the row itself.

On the canvas

The canvas has a Highlight dropdown (in the bottom-right controls) instead of a filter. Pick a person — or Me — and their tasks get a coloured ring while everything else dims to half-strength.

The difference matters: highlighting doesn't hide anything. You keep the whole tree on screen and can see at a glance where one person's work sits within it. Set the dropdown back to none to clear the highlight.